Stocktakes

Overview

• Stocktakes on PRS can be used to ensure stock levels represented in the system are accurate
• Stocktakes will also generate stock movement transactions to reflect whether there was more or less stock recorded on PRS at the time of stocktake

Desktop

Starting a Stock Take using selected locations

• Go to Product Management → Stock Locations → Select the Locations to Stocktake → Select the button at the bottom of the list

Using the Stock Take Screen

• All Stock Holdings for the selected Locations are combined in one list. The columns for this grid are fixed
• The quantity for each holding is shown as "Original Qty"
• "Actual Qty" can be typed in to, and is used to fill in quantities observed during the physical stocktake. This is defaulted to 0
• The button can be used to copy over any numbers in "Original Qty" to "Actual Qty"
• The button can be used to reset "Actual Qty" of all lines to 0
• The button is the recommended way to generate a sheet for printing out before a stocktake. The generated excel sheet has the same columns as the Stock Take grid

Saving

• Press the OK button to save (Cancel will lose any unsaved work)

• Each line in the Stock Take will produce a Stock Movement when the Stock Take is saved
  • Identical quantities will produce a Stock Movement with zero received and zero issued (basically a transaction to note that this line has been checked, even though nothing has changed)
  • A higher actual quantity will produce a Stock Movement with the difference as the amount received
  • A lower actual quantity will produce a Stock Movement with the difference as the amount issued
  • An actual quantity of zero will produce a Stock Movement that issues the entire amount for the original quantity (that holding is no longer there)

Example Excel File for Printing Out