User Accounts
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| PRS Version | Not specified |
|---|
Overview
An explanation of how PRS separates user accounts, employee cards, and security groups, and a walkthrough of creating a new user, linking it to a new employee card, and assigning access.
✓ Key Points
- Users log into PRS with either a PIN or password.
- User accounts control access; employee cards hold personal details.
- Security groups define what a user can see and do.
- User accounts and employee cards are almost always linked.
- Employee cards carry address, payroll, and organisation-chart information.
- Creating a user prompts to auto-create an employee card if needed.
📋 Transcript Click any line to jump
0:00 How PRS separates users, employees, and security.
0:23 User accounts grant desktop and mobile access.
0:52 Security groups determine what users can access.
0:54 Employee cards hold working details per person.
2:19 Creating a new user with name, password, PIN.
3:01 Linking the user to a new employee card.
Overview
- User Accounts are the primary form of credentials for using PRS
- Employee Accounts are linked to User Accounts and are closely related (see Employees)
- User Accounts allow logging in using a User ID and password, and can also have an associated PIN for logging in
- Security Groups are also attached to Users and they govern a User's level of access within PRS (see Security Groups)
Viewing / Adding / Editing Users
1. Go to the Human Resources tab → User Accounts
2. Double click on a User to edit, or create / delete using the buttons at the bottom of the screen
3. Users can be set up with a password, Two-Factor Authentication and with their own Security Group