User Accounts: Difference between revisions
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{| class="wikitable" width=" | {| class="wikitable" width="20%" cellpadding="8" | ||
|- | |- | ||
! PRS Version | |||
! Version | |||
| {{{version|Not specified}}} | | {{{version|Not specified}}} | ||
|} | |} | ||
{{TrainingVideo | |||
| title = PRS - Understanding and Creating a New User and Employee | |||
| module = Human Resources | |||
| duration = 4:21 | |||
| updated = April 2026 | |||
| summary = An explanation of how PRS separates user accounts, employee cards, and security groups, and a walkthrough of creating a new user, linking it to a new employee card, and assigning access. | |||
| videofile = PRS - Understanding and Creating a New User and Employee.mp4 | |||
| transcript = | |||
<div class="ts-entry" data-time="0"><span class="ts-time">0:00</span> <span class="ts-text">How PRS separates users, employees, and security.</span></div> | |||
<div class="ts-entry" data-time="23"><span class="ts-time">0:23</span> <span class="ts-text">User accounts grant desktop and mobile access.</span></div> | |||
<div class="ts-entry" data-time="52"><span class="ts-time">0:52</span> <span class="ts-text">Security groups determine what users can access.</span></div> | |||
<div class="ts-entry" data-time="54"><span class="ts-time">0:54</span> <span class="ts-text">Employee cards hold working details per person.</span></div> | |||
<div class="ts-entry" data-time="139"><span class="ts-time">2:19</span> <span class="ts-text">Creating a new user with name, password, PIN.</span></div> | |||
<div class="ts-entry" data-time="181"><span class="ts-time">3:01</span> <span class="ts-text">Linking the user to a new employee card.</span></div> | |||
| keypoints =<br> | |||
* Users log into PRS with either a PIN or password. | |||
* User accounts control access; employee cards hold personal details. | |||
* Security groups define what a user can see and do. | |||
* User accounts and employee cards are almost always linked. | |||
* Employee cards carry address, payroll, and organisation-chart information. | |||
* Creating a user prompts to auto-create an employee card if needed. | |||
| seealso =<br> | |||
* [[Logging in]] | |||
* [[Setting Up Two-Factor Authentication]] | |||
* [[Security Tokens]] | |||
}} | |||
= Overview = | = Overview = | ||
{{{summary| | {{{summary| | ||
* User Accounts are the primary form of credentials for using PRS | |||
* Employee Accounts are linked to User Accounts and are closely related (see [[Employee List|Employees]]) | |||
* User Accounts allow logging in using a User ID and password, and can also have an associated PIN for logging in | |||
* Security Groups are also attached to Users and they govern a User's level of access within PRS (see [[Security Tokens|Security Groups]]) | |||
==Viewing / Adding / Editing Users== | |||
1. Go to the Human Resources tab → User Accounts | |||
2. Double click on a User to edit, or create / delete using the buttons at the bottom of the screen | |||
3. Users can be set up with a password, [[Setting Up Two-Factor Authentication|Two-Factor Authentication]] and with their own [[Security Tokens|Security Group]] | |||
}}} | }}} | ||
Latest revision as of 02:18, 24 April 2026
| PRS Version | Not specified |
|---|
Overview
An explanation of how PRS separates user accounts, employee cards, and security groups, and a walkthrough of creating a new user, linking it to a new employee card, and assigning access.
✓ Key Points
- Users log into PRS with either a PIN or password.
- User accounts control access; employee cards hold personal details.
- Security groups define what a user can see and do.
- User accounts and employee cards are almost always linked.
- Employee cards carry address, payroll, and organisation-chart information.
- Creating a user prompts to auto-create an employee card if needed.
📋 Transcript Click any line to jump
0:00 How PRS separates users, employees, and security.
0:23 User accounts grant desktop and mobile access.
0:52 Security groups determine what users can access.
0:54 Employee cards hold working details per person.
2:19 Creating a new user with name, password, PIN.
3:01 Linking the user to a new employee card.
Overview
- User Accounts are the primary form of credentials for using PRS
- Employee Accounts are linked to User Accounts and are closely related (see Employees)
- User Accounts allow logging in using a User ID and password, and can also have an associated PIN for logging in
- Security Groups are also attached to Users and they govern a User's level of access within PRS (see Security Groups)
Viewing / Adding / Editing Users
1. Go to the Human Resources tab → User Accounts
2. Double click on a User to edit, or create / delete using the buttons at the bottom of the screen
3. Users can be set up with a password, Two-Factor Authentication and with their own Security Group